Digital robot crash course

What is a digital robot, and what can it do?

A digital robot is a small piece of software, programmed to do specific tasks on a computer, also called a workflow.

It can do more or less anything as long as the workflow can be defined.

 

What is a "Workflow"

A "Workflow" is a series of steps a robot does to complete a job. Let us give you a couple of examples of simple workflows.

Invoice processing

  • The robot is checking an email address every 5 minutes to see if there is a new email in.
  • If there is a new email it reads the sender address and downloads the attached invoice to a folder, and checks the file extension to find out what file type it is.
  • It then extract all text with using the process best suited for that filetypes.
  • Based on algorithms the robot temporary stores the data that is relevant and drop the rest.
  • It will connect to the operational software and check the amount payable against what is expected.

Booking entry

  • The robot is checking an email address to see if a new booking is in every 5 minutes.
  • If a new booking is in it reads and extract the relevant text.
  • The robot then checks if all necessary data is in the booking.
  • If data is missing it is forwarding the email to company staff.
  • If all data is in it will start the operational software and enter the booking.
  • When booking entry is finished it will sent confirmation to both the customer and staff.
  • The robot will then check if there is a new booking in.

A real life workflow is much more complicated than these simple examples. It will have detailed rules and exception handling for every step in the workflow. It also often contains data from other sources and other workflows.

Rules and exceptions

or, what happens if the robot....

Most workflow steps consists of three events. Rules, exceptions and exception handling.. A “rule” is what the robot should do in a work step if everything is as expected. If there is a unexpected problem it is called an “exception”. Exception handling is what to do when a exception happens.

 

The tech stuff

Setup and connections

How Flowwy is set up, and how we connect to you.

You will be connected to your own dedicated server in the Flowwy environment. You will never share a server with another customer unless you have chosen to do so. 

Your company data is processed on that server, and your robot is running on the same server.

There is a connection between the workstation in your office where the actual work is done, and the server is running on. That connection enables the robot to work on your machine.

If you have a cloud based TMS it is not necessary to connect to a workstation, then it will be a direct connection to your ERP in the cloud instead.

If the robot gets data from websites or online portals it will connect directly from the Flowwy server where it is running, not from your workstation.

 

How much work can a Flowwy robot do?

A lot. Exactly how much work one robot can do depends of what kind of work you want it to do.  It is important to understand that a robot can only do one task at the time on one machine.  If you need several workflows done at exactly the same time you will need more robots, and more machines. (Servers at Flowwy)

If you can run workflows after each other, one at the time, you can fill up the server with robots as long as there is free time to work.

See the example below.

FIND OUT more about what a flowbot can do for you